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Doing a Defects Check When Taking Over Vacant Possession

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Property buyers often get captivated or impressed by the design and quality of the show units. Unfortunately, the truth is that the actual unit you receive can sometimes be quite different from what you saw in the exhibition. This can be due to various factors, such as the use of different materials, variations in craftsmanship, or modifications made during the construction process. Therefore, it’s essential to approach the vacant possession and defects inspection with a keen eye and attention to detail to ensure that your new property meets your expectations and standards.

Vacant Possession (VP)

Usually, a Certificate of Completion and Compliance (CCC) is issued before VP. The units undergo inspections and approvals from various departments and authorities, and then the project’s Superintending Officer (SO) officially endorses them.

When the units are ready, homebuyers are notified for vacant possession by the developer. Developer representatives organize these appointments in batches. The usual VP process includes receiving keys, checking power points, verifying materials specifications, and doing a defects check.

Defects Liability Period (DLP)

The Defects Liability Period (DLP), or warranty period, begins when we receive the vacant unit. During this time, the developer is responsible for fixing defects caused by poor workmanship or faulty materials. Typically, the DLP lasts for 12 months from the vacant possession date, but it’s crucial to check the Sales & Purchase Agreement (SPA) for the exact duration, which can vary, especially for commercial properties.”

Conducting the Defects Check

We must acknowledge that no building is entirely free from defects. The complex construction process involving various trades of labor can result in imperfections in the final product. That’s why responsible and conscientious homebuyers should be careful during vacant possession. Taking the time for a thorough defects check can help you spot and address any issues, ensuring that your new property is safe, comfortable, and up to the standards you expect for your investment and future home.

Here are the recommended steps for conducting a defects check:

Step 1 – Choose the Right Date and Make Sure There is Enough Time

Do not rush the joint inspection with the developer’s representative during vacant possession. Plan for a day when you’re well-prepared for the defects check. It is usually takes a few hours, so plan accordingly. Opt for a sunny day for a better. You wouldn’t want to inspect your building on a dark and cloudy day. Taking your time during this essential inspection can make a significant difference in identifying and addressing defects accurately, ensuring a smoother resolution process with the developer later on.

Step 2 – Prepare All Necessary Tools

For a successful defects check, it’s wise to prepare the necessary tools before starting the site inspection. Here are some items to consider:

  1. Unit floor plan
  2. Flashlight
  3. Hardboard/paper holder
  4. Colored stickers
  5.  Ladder
  6. Camera
  7. Measuring tape
  8. Spirit level
  9. Tapping rod (for checking hollowness
  10. L-square ruler

Step 3 – Labelling, Marking & Identifying Defects

Typically, we start with the flooring inspection and then check other components as outlined in the process. When we find a defect, we mark it on the floor plan and place a sticker on-site for the developer to fix easily. It’s a good idea to take photos of each defect for records and evidence. We’ll also discuss how the Construction Industry Standard (CIS7) can help determine work acceptability in our next post. This meticulous inspection process ensures that any issues are well-documented and can be addressed promptly, ensuring the quality of your new property.

Step 4 – Submit The Defects Check Report

After identifying and marking all defects, we can start preparing a report to submit to the developer including the photos we took in the report is a good idea for additional documentation ad proofs. Developer is required to respond and begin rectification within 30 days from the date of submission. Therefore, it’s recommended to have the developer or their representative acknowledge the receipt of the defects report we’ve submitted. This acknowledgment ensures that the developer is aware of the reported issues and is obligated to address them promptly, safeguarding your rights as a homeowner.

————————————UNCLE DEFECT SG—————————————-

Uncle Defect SG specializes in thorough inspections for houses, HDBs, condos, and landed properties. With our professional surveys, checks, and scans, we leave no area unchecked. From tiling to electricals, we ensure a comprehensive evaluation.

Trust us to provide you with a detailed report, empowering you to make informed decisions and address any issues before settling in.

Schedule your inspection with Uncle Defect SG today and move in with confidence!

WhatsApp: +65 9323 3338/

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